In today’s job market, efficiency and automation are key for businesses to remain competitive. A leading global energy company was facing a series of challenges in managing its workforce, especially when it came to sourcing, engaging, and tracking talent. From inefficient manual processes to unreliable data reporting, the company needed a solution to streamline operations, improve the candidate experience, and get from “hi” to “hired” faster and smarter. WorkLLama’s mission was to revolutionize their contingent workforce program by creating and fostering long-term meaningful connections with job seekers and workers.
The company was managing a complex, manual process for handling shifts and tracking available talent, relying heavily on spreadsheets. This method made it difficult to manage workers coming on and off assignments in bulk, causing delays, inefficiencies and avoidable errors. They required a fully automated hiring and onboarding process that allowed candidates to update profiles, apply for openings effortlessly, and maintain up-to-date certifications and credentials. They also wanted a branded careers site where candidates can go to find their first role with the company and stay in a talent community throughout their tenure to be redeployed with ease.
One of the most pressing issues was the long post-offer process, which caused delays and ultimately led to candidate drop-offs. The company was struggling to capture crucial post-assignment data, making it impossible to track worker performance or ensure they were deploying the right talent for future opportunities. This lack of visibility was also hindering their ability to redeploy top-performing workers and create a sustainable talent pool for future use.
The company’s manual and processes were not only slowing down time-to-hire, but also impacting the candidate experience, which damaged their brand and reputation as a top employer in the market. Inaccurate data reporting made it difficult for the company to make informed decisions about their talent, leading to poor workforce management and missed opportunities.
Additionally, the slow, cumbersome hiring process was contributing to a higher number of drop-offs and no-shows, further complicating staffing and project timelines. Most importantly, the company wanted to create a more candidate-friendly experience to improve engagement and attract top talent. Without a more efficient, automated system, they risked falling behind in a highly competitive market.
At stake was the company’s ability to maintain an agile, responsive workforce capable of meeting the dynamic demands of the energy sector. In an industry where time-to-hire and talent availability are critical, they needed a solution that could help them move faster, improve the candidate experience, and create a more organized hiring process, especially for shift workers.
Direct sourcing technology for shift management revolutionized how shifts were filled, leveraging a pre-vetted, ready-to-work talent pool to optimize speed and precision. It eliminated the need for third-party agencies, reducing costs and improving efficiency. By automating shift scheduling and enabling workers to submit their availability, this global giant was able to quickly match the right talent to open roles, offering flexibility, reducing time-to-hire, and minimizing the administrative workload.
The company also recognized that direct communication with these talent communities—clearing and vetting contractors for readiness—was essential for success. If they could develop a streamlined, automated process for talent management, they would be better equipped to deploy the right people at the right time. This critical advantage led the company to commit 25% of its contingent workforce program to WorkLLama’s direct sourcing model.
WorkLLama’s shift management solution has given this customer the ability to automate shift scheduling and have candidates submit their availability for assignments, ensuring that the right talent is available when needed.
Our approach to talent pooling streamlined how they sourced, engaged, and vetted—ensuring that only the best candidates are moved forward, creating a continuous talent pipeline.
Another key reason this customer chose WorkLLama was our unwavering focus on enhancing candidate experience. By automating much of the process and providing real-time visibility into job opportunities, candidates now have a more transparent, automated hiring experience, reducing drop-offs and improving engagement.
By adopting WorkLLama’s innovative direct sourcing solution, they now operate with greater speed, precision, and deliver a superior experience for both candidates and customers alike. With streamlined operations, robust talent communities, a branded careers site, and automated shift management, the company is poised to enhance workforce performance and drive long-term success in an increasingly competitive market.
